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Print Calendars with Prntyr

Calendar: build and print a monthly activity calendar

Table of content

  1. Layout
  2. Add your activities
  3. Style the calendar
  4. Save a template
  5. Print
  6. Tips & FAQs

Calendar builds the printed monthly calendar. You pick a month, fill in the days, style the grid, and export it to print. Go to Prntyr > click Calendar in the top menu bar.

The layout

  • Left and right arrows at the top left move between months. The month name sits between them.
  • The canvas in the middle is your calendar, shown at print size. The label next to the toolbar tells you the current paper - for example, Tabloid · 17" × 11" · landscape.
  • The properties panel on the right holds every styling control, organized into collapsible sections. Click a section name to open it; click the panel icon in the toolbar to hide the whole panel and see more of your calendar.
  • Export (green, top right) produces the file you print.

Use Fit to size the calendar to your screen, or the – and + buttons to zoom manually.

Adding your activities

Pull them from Speak2

  1. Click Import.
  2. Choose the Speak2 Content tab.
  3. Expand the content you want - Menu, Calendar, Messages, Birthdays, Res Spotlight, or Staff Spotlight - and add it.

This is the fastest route, and it keeps the printed calendar matching what residents see on their tablets and TVs.

Type them in

Click into any day cell on the calendar and type.

Looking for a quick overview? Learn the quick tips on how to Import Events and Save Space. Click here to download.

Styling the calendar

Open the sections in the right-hand panel:

Page & Paper - the settings that matter most before you do anything else:

  • Paper size - Letter (Landscape or Portrait), Tabloid (Landscape or Portrait), A4 (Portrait or Landscape), or Custom
  • Week starts - Sunday or Monday
  • Zoom - screen preview only; doesn't affect what prints
  • Margins (in) - set all four together with Linked, or click Free to set each edge separately

Frame, Borders & Grid - the lines around and between the day cells.

Headers - the month title and weekday names.

Dates & Numbers - how the date numbers look in each cell.

Filler Dates - the leading and trailing days from the neighboring months that fill out the first and last rows.

Background & Fills - page background and cell shading.

Day Content & Events - how your activities read:

  • All events (calendar-wide) - font and size, text color, bold, italic, and bullet points on or off
  • Day content font - the base font for everything in the day cells
  • Day content style - Density set to Compact, Comfy, or Spacious

Density is your best tool for a crowded month. If activities are spilling out of the cells, switch to Compact before you shrink the font.

AI Content - see below.

Using AI Content

Need a filler activity, a seasonal note, or a trivia question for a quiet day:

  1. Open AI Content in the right panel.
  2. Stay on Generate Content.
  3. Choose a target audience and a category.
  4. Type your prompt and submit it.

Generated items are kept under Saved Content for reuse. The panel shows Remaining Prompts, and you start with five.

Saving a layout you'll reuse

Click Template. In the window that opens:

  • Save as a new template stores your current layout so next month starts styled and ready.
  • Templates are grouped into Facility (yours) and Universal (available to everyone).

Building the calendar look once and saving it as a Template means every following month is just entering activities.

Printing

Click Export. Check your paper size under Page & Paper first - the most common printing problem is a Tabloid calendar sent to a Letter-sized printer.

Tips

  • Set paper size and margins before you style anything. Changing paper later reflows everything.
  • Save your styled calendar as a template the first time you get it right. Every month after that becomes a ten-minute job.
  • Print one copy and look at it before you print fifty. Text that reads fine at 100% zoom on screen can be small on paper.

If something looks wrong

Activities are cut off in the day cells. Open Day Content & Events and set Density to Compact, or reduce the event font size.

The calendar starts on the wrong day. Open Page & Paper and switch Week starts between Sun and Mon.

The right panel is in your way. Click the panel icon in the toolbar to hide it, and again to bring it back.

The CSV / Excel import tab won't do anything. It's temporarily disabled. Use the Speak2 Content tab instead.